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GARDEN OF THE GODS CATERING AND EVENTS

TERMS AND CONDITIONS

A Catering Service Charge of 25% will be applied for all off-property events.

A Catering Service Charge of 15% will be applied to all orders that have been arranged by our Catering professionals and are picked up at Garden of the Gods Catering or Garden of the Gods Market & Café, downtown location.

LABOR CHARGES:

If your event requires a dedicated Bartender the charge per event is $150.00/per bartender, for 4 hours of service, each additional hour over 4 hours,  the charge per Bartender  is $25.00 per hour. 

Garden of the Gods staff have been trained to serve alcoholic beverages and reserves the right to refuse service to anyone who appears intoxicated. As required by law, Garden of the Gods Catering & Events will not serve alcoholic beverages to minors.

If your event requires a dedicated Chef (Action Station/Carving Station/Plate-up/or required due to travel time) the charge per Chef is $150.00 for minimum of 4 hours, each additional hour over 4 hours the charge per Chef is $25.00 per hour.

If your event requires an Attendant/Server (to include coat check, butler) the charge per Attendant/Server is $100.00 for 4 hours, each additional hour over 4 hours the charge per server is $25.00 per hour. 

The 25% Catering Service Charge & the 15% Catering Service Charge covers the cost of event operations  & the event operations team and production.

GUARANTEES:

Food and Beverage guarantees are required (3) business days prior to your event by 12:00 NOON.

Saturday, Sunday and Monday guarantees are due Wednesday.

Monday Event – GTD Due Wednesday by NOON

Tuesday Event – GTD Due Thursday by NOON

Wednesday Event – GTD Due Friday by NOON

Thursday Event – GTD Due Monday by NOON

Friday Event – GTD Due Tuesday by NOON

Saturday Event -GTD Due Wednesday by NOON

Sunday Event – GTD Due Wednesday by NOON

NOTE: Server Attended Buffet – Garden of the Gods Catering & Events will be prepared to serve the guarantee number plus 5% for guarantees of 299 or less and 3% over 300.

LABOR NOTE:

Labor charges begin when staff depart the catering kitchen and end when staff return to the catering kitchen

VENUE CONTRACTS:

Venue’s that require Garden of the Gods Catering & Events staff to set-up/strike all tables/chairs pre and post the catered event will be charged a $8.00 per person SET-UP/STRIKE FEE, this fee will be applied to the catering order.

DEPOSIT 

Catering orders under $1000.00 will be paid in full at the time of booking.

Catering orders over $1000.00 require a fifty percent (50%) deposit at the time of the booking. 

The final balance of the invoice will be due three (3) business days prior to your event.

CANCELLATION & REFUND POLICY

Should it become necessary to cancel this agreement, and the event date is greater than thirty (30) days of the event, Caterer shall be entitled to retain twenty-five (25%) of amount paid.

If agreement is terminated within fourteen (14) days of the event, Caterer shall be entitled to retain entire amount paid.

Cancellation for catering order under $1000.00 must be made within (5) five business days of the event.  Events canceled with less than (5) business days will result in total amount due.

DELIVERY/DRIVING INFORMATION LISTED ON THE BANQUET EVENT ORDER:

Delivery times may vary 15 to 30 minutes either way, of the contracted stated time.

“Departure” time: The time the servers depart our catering facility, located at 9633 Prominent Point, Colorado Springs, Colorado 80924

“Arrival” time: The time your server will be on-site to begin setup for your event/order.

“Serving” time: The time your meal is ready to present to your guest.

“Conclude/End” time: The time the event ends and catering staff begins cleanup. 

DELIVERY FEE:

Delivery Fee 1-10 Miles – $35.00

Delivery Fee 10-20 Miles – $45.00

Delivery Fee 20-30 Miles – $55.00

Delivery Fee 30-40 Miles – $65.00

Delivery Fee 40-50 Miles – $75.00

Delivery Fee 50-60 Miles – $100.00

Delivery Fee for milage over 60 miles will be determined by the Catering Sales Manager

Contracts that read:

“DISPOSABLE DROP OFF” Food & Beverage will be displayed on/in disposable bowls/platters/aluminum foil pans or plastic bag.  Disposable serving utensils will be provided.

 “SERVER ATTENDED” Food & Beverage will be prepared on/in real platters, silver roll-top chaffing dishes  with stainless steel serving utensils. The Catering Staff will oversee setup, service and clean-up.

RENTALS FROM A THIRD PARTY VENDOR:

The Catering Manager is not in control of the rental companies fees, prices, delivery charges as they are a third party & have been requested and contracted by the booking client. The third party will provide a contract and the contract must be signed by the client.

FINAL BALANCE/INVOICE:

Unless prior billing arrangements have been made, the balance of the invoice is due three (3) business days prior to your event.

A 1.8% finance charge is assessed to any past due accounts. Accounts over 15 days may be assessed a late fee of no less than $30.00 per billing cycle, in addition to finance charges.

UPDATED AND IN EFFECT APRIL 2022

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